Frequently asked questions for the Periodic Review and Expiration of Existing Rules:
Step 1 – Review by the Agency
What is the report?
The report is an OAH created Excel worksheet that is emailed from OAH staff to the named Rulemaking Coordinator for the agency. If the rulemaking coordinator changes, please provide notice to the Codifier of Rules
What will the report contain?
The report will contain all existing rules in the NC Administrative Code as of January 1, 2024. The report will contain the following information for each existing rule:
- agency name;
- rule chapter/subchapter/section;
- rule citation;
- rule name; and
- date and last agency action on the rule.
If an agency takes rulemaking action after January 1, 2024, how is the report affected?
If an agency amends a rule, the report column titled “Date and last agency action on the rule” should be updated by the agency.
If an agency repeals a rule, the agency should delete the row for that rule from the report.
If an agency adopts a new rule that was not in the NC Administrative Code as of January 1, 2024 , no action should be taken by either the agency or OAH to add this rule to the report. Only rules in the Code as of January 1, 2024 are subject to review.
I have received a report. Now what?
First, acknowledge receipt to the email received from OAH staff.
Second, review the report for errors or missing rules.
Within 10 business days of receipt, contact OAH staff by email to email@example.com letting OAH know of any errors in the report or that the report contains no errors.
Agencies are not required to make the initial determinations within the 10 business day period, but are merely reviewing the report for errors or missing rules.
There are no errors or missing rules. Now what?
It is time for the agency to review and complete the report. At this initial stage, all that must be provided is the initial determination of (a) necessary or (b) unnecessary. If the rule is to conform to or implement federal law, the agency is requested to provide the citation to the federal law. See G.S. 150B-21.3A(e).
Historically, agencies had three categories on the rule report: unnecessary, necessary without substantive public interest, and necessary with substantive public interest. Reports submitted to the Office of Administrative Hearings on or after October 1, 2019 fall under the new classification system. See S.L. 2019-140.
The rulemaking coordinator can make the determination, right?
No. The determination is an agency action and therefore must be made by the agency’s rulemaking body.
Determinations are made. What happens to the report now?
After initial determinations are made by the agency, the report is posted for public comments for 60 days. This means that the agency posts the report on the agency’s website, provides notice to interested parties, and submits the report to OAH for posting on OAH’s website. When the report is sent to OAH, use the following email address: firstname.lastname@example.org.
When the report is sent to OAH for website posting, when should the comment period start?
The agency and OAH must both post the report with the initial determinations on their respective websites. The 60 day comment period runs from the later of the two postings. OAH has five business days after receipt of the report from the agency to post the report.
The agency may wish to add five business days onto the comment period at the time of submission to OAH. That allows OAH to post at any point within the next five business days, while ensuring that the agency has a minimum of 60 days allowed for comments.
Public comment period ends. Done, right?
No. It is now time to review all the public comments and see if any of the public comments have merit to justify changing a determination. Again, the rulemaking body of the agency must act to make the final determinations.
We received public comments. Does the agency have to respond?
Yes. G.S. 150B-21.3A(c)(1) requires agencies to review the public comments and prepare a brief response addressing the merits of each comment to accompany the report filed for RRC review.
So I just send the report in by email and I am done?
Step 2 – Review by the Rules Review Commission (RRC)
Is there a deadline for my agency to complete the process?
Yes. Please visit https://www.oah.nc.gov/documents/rules/periodic-review-report-schedule-2024-2027/open for the schedule indicating the month and year that RRC will be reviewing your agency’s report. The report must be filed by the 20th day of the month preceding the month and year scheduled for review. In addition to the report, all comments and responses must be provided to RRC for review. See 26 NCAC 05 .0203 and .0206.
What happens at the RRC meeting during review of my agency’s report?
RRC counsel will be reviewing the report, all comments and the agency’s responses, and providing a recommendation to the RRC.
Step 3 – Consultation with the Joint Legislative Administrative Procedure Oversight Committee (“APO”)
The report has gone to APO, now what?
After review of the report by the RRC, the report is forwarded to APO. The RRC determination will become final following consultation with APO or on the 61st day after the report is submitted, if APO does not meet. No action will be taken on the rules by OAH until either consultation with APO or the 61st day after the reports are submitted to APO, should APO not meet.
While the report is at APO, does anything happen to my agency’s rules currently in the NC Administrative Code?
Nothing happens until the report is finalized following consultation with APO. At that time, one of two actions will occur:
- for rules classified as unnecessary, the Codifier of Rules will remove the rule from the NC Administrative Code without any further action of the agency;
- for rules classified as necessary, the rule will remain in the NC Administrative Code “as is” and the agency will begin the readoption process in accordance with Article 2A of G.S. 150B.
My agency has rules classified as necessary. When should we start to readopt?
RRC will consult with the agency to establish a deadline for readoption.
This is prepared by the Office of Administrative Hearings as a public service and is not to be deemed controlling or binding. 07/13/2023